You Ask, We Answer: Managing Pro Tools Project Files - EMusician

You Ask, We Answer: Managing Pro Tools Project Files

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SOMETIMES, WHEN I SHARE A PRO TOOLS PROJECT WITH A COLLABORAT OR, THE AUDIO FILES ARE MISSING WHEN THEY OPEN IT. I DON’T HAVE THIS PROBLEM WITH REASON SESSIONS. WHAT AM I DOING WRONG?

M. S. PERRY
COLUMBUS, OH
VIA EMAIL

Unlike some DAW programs, Pro Tools doesn’t store all of the project data under a single icon. For example: You share a Reason project by sending a Reason Song File. But with Pro Tools, you need to have more than just the .PTX file to hear your entire session play back if audio files are involved.

In fact, session is the key word. You must share the entire Session folder, and within the folder you must have, at the very least, the Audio folder and .PTX session file. If the project involves video content, the Video folder (with all the video files) should also be in the Session folder.

The good news is that, when you begin a session, Pro Tools creates the Session file for you and, if you’ve set your preferences correctly, puts all the assets in the proper places as you record or import.

However, there are occasions when you could be working with audio that is being accessed from another drive and isn’t actually being stored inside the Audio folder. This could be a disaster when you share the session only to find out that some of your files are missing. Here are two things to consider when you plan to send your project to someone else, as well as when you’re done and want to archive the project.

Before you begin working, go to Pro Tools Preferences, select the Processing tab, and then check the box that says Automatically Copy Files on Import. That way, no matter if you use the Workspace browser, Import Audio command or drag-and-drop, the files are copied into the session folder.

When you’re ready to share or archive the session, use Save Copy In from the File pulldown menu to make sure all of your assets are in the right place. When the dialog box appears, check All Audio Files as well as the other boxes that pertain to the assets you need. You can also use this command to change the resolution of the project.
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